Foreign Resident Registration

Civil Department “Shimin Hoken Ka” <0536-23-7628>

When you live in Japan for 90 days or more, you are required to complete a foreignresidentregistration.

【Required Documents】

1. Passport
2. 2 photographs (4.5cm long and 3.5cm wide)

Children under the age of 15 or less are not required to submit photographs. After the foreignresidentregistration is completed, a foreign residents’ registration card will be issued.It takes about 1 month to issue the card.

• Application for Changes in Registration

Civil Department “Shimin Hoken Ka” <0536-23-7628>

When the content of the registration needs to be changed, i.e. address of your house or periodof your stay, you or your family member in the same household mustapply for the revision within 14 days after the occurrence of such changes.

【Required Documents】

1. Foreign Resident Registration Card of the applicant who needs to make the revision.
2. Foreign Resident Registration Card of the representative if the applicant him/herself cannot visit the office.
3. Document that proves such change.

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• Application for Confirmation

Civil Department “Shimin Hoken Ka” <0536-23-7628>

Come to the receptions of city office or its branchoffices during the application period shown on the foreignresidentregistrationcard to have your new registration card issued after you confirm the content of the renewal.

【Required Documents】

1. Foreign Resident Registration Card
2. Passport
3. 2 photographs (4.5cm long and 3.5cm wide). Children under the age of 15 or less do not need to submit any photographs.

 

• Applications for Re-issuance

Civil Department “Shimin Hoken Ka” <0536-23-7628>

If you find your registration card missing, notify the policedepartment immediately. Then, please apply for the re-issuance of the card.

【Required Documents】

1. Foreign Resident Registration Card
2. Passport
3. 2 photographs (4.5cm long and 3.5cm wide) Children under the age of 15 or less do not need to submit any photographs.

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Seal Registration

Civil Department “Shimin Hoken Ka” <0536-23-7628>

In Japan, a seal “Inkan” is generally used instead of a signature. When you receive a parcel, you use a signet “Mitomein”. When you purchase a house or a car, you need a registered seal “Jitsuin” as well as a seal registration certificate. A seal registration “Jitsuin” is the seal registered at the city office. Only one seal can be registered per person. Anyone aged 15 or older apply for the seal registration at the counter in city office or its branchoffices with the seal and the foreignresidentregistration card. After registering, a seal registration card will be issued to you. When you need a seal registration certificate, bring a seal registration card.

Marriage Notification

Civil Department “Shimin Hoken Ka” <0536-23-7628>

Marriage Notification is a document which reports that you have got married. The required documents are different depending on the nationality of the applicant. For more details, please contact the city office and the consulate for each country.

Birth Notification

Civil Department “Shimin Hoken Ka” <0536-23-7628>

You must submit the birth certificate issued from the hospital where the baby was born.

Report should be made within 14 days after your baby’s birth.

【Required Documents】

1. Foreign registration card of both parents
2. Both parents’ passport
3. Health Handbook for mother and children published from HealthCenter
4. Birth certificate issued from the hospital

Also, if both parents are foreigners, their child born in Japan can’t obtain Japanese nationality.

Divorce Notification

Civil Department “Shimin Hoken Ka” <0536-23-7628>

The divorce registration for foreigners differs depend on one’s nationality. In the case where ether one of the couple is Japanese, divorce registration is completed in compliance with Japanese law. For more detail, please ask the city office and the consulate of each country.

Death Notification

Civil Department “Shimin Hoken Ka” <0536-23-7628>

Death notification must be submitted to the counter of the Civil Department “Shimin-ka” within 7 days after the death with the Foreign Registration Card and death certificate. Also, you must return the Foreign Resident Registration Card to the counter of city office.

After the death notification is submitted, the family member or the person who was living with the deceased must choose whether to cremate his/her body or send it to the home country. In such a case, please contact your consulate or embassy to ask about the requirements and procedures.

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Municipal Housing

City Planning Development “Toshi Keikaku Ka” <0536-23-7640>

The city has municipal housings of a poll of low-income person who need help with housing.

You need to be capable of communicating with other residents and joining the activity of the residents’ association.

Water Charge

Waterworks “Suido-Ka” <0536-23-7645>

Sewerage Charge

Sewerage Division “Gesuido-Ka” <0536-23-7644>

When you start or stop using water, apply for water service.

• In the event of moving in an apartment

Waterworks “Suido-Ka” <0536-23-7645>

Please apply for water service 2 days before starting to use water. (Except Saturday, Sunday & Holiday, year-end and the new-year) You can apply for water service on the telephone or fax.

1. User name and address
2. Place where water will be needed
3. Your contact telephone number
4. the date when you start using water

(Please note that we can not start water supply in Saturday, Sunday & Holiday, year-end and the new-year and outside hour)

Water bill must be paid once every two months.

The amount of your water bill is the sum of the basic charge and the charge calculated based on volume of water you used.

In case where you fail to pay the water bill, please note that the water service would be cut.

Also, if you are using sewerage service, the service bill will be calculated based on the amount of water used and you’ll be charged along with the water bill.

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• In the event of leaving the apartment

Waterworks “Suido-Ka” <0536-23-7645>

Please let us know in advance through telephone or fax.

1. Name of the Applicant
2. Place where water will be needed
3. New address
4. Your contact telephone number
5. The date when you will stop using water

 

• Payment Made with Bill Statement

Waterworks “Suido-Ka” <0536-23-7645>

With a bill statement sent to your home, you can make a payment. You can make the payment in cash with bill statement at a main or branch office of the financial institutions, convenience stores, the tellers’ cage of the main city hall or the counter of welfare department. The payment must be made by the end of the months which have odd numbers. (If the end of such month is Saturdays, Sundays or National Holidays, payment is due on the following business day. The tellers’ cage of the main city hall and the counter of welfare department is open from 8:30 am to 5:30 pm (Closed on Saturdays, Sundays or National Holidays, or year-ends and the new-years)

Financial institutions

• Mitsubishi Tokyo UFJ Ginko
• Aichi Ginko
• Toyokawa Shinyokinko
• Toyohashi Shinyokinko
• Aichi Higashi Nougyokyodokumiai

Taxes

Revenue department“Zeimu-ka” <0536-23-7615>

The taxes levied on individuals include the income tax (a national tax) and the resident’s tax (a local tax). Anyone who owns property is imposed with the property tax and the city planning tax. Anyone owns a car is imposed with the vehicle tax or the light vehicle tax based on an engine displacement. Every tax has a due date for the payment. If you fail to make the payment by such due date, you must pay a delinquent charge. Also, in the event where you do not pay the taxes despite the reminder, your fortune may be collected forcibly by law.

• Resident’s Tax “Shimin-Zei/Kenmin-zei”

“Zeimu-ka”<0536-23-7615>

Resident’s tax is calculated based on the previous year’s income and imposed by the city where you are living as of January 1st regardless of the nationality. If your company doesn’t deduct the taxes from your salary, you are responsible for paying the tax by yourself. The billing statement will be sent to you in every June.Please pay tax at the financial institutions or the counter of city office with the statement.

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• Light Vehicle Tax

“Zeimu-ka”<0536-23-7615>

Anyone who owns motorcycles, lightweight vehicles or similar vehicle in April 1st is liable to pay light vehicle tax. The notification will be sent by mail to you from the city in May, so please pay the light vehicle tax at the financial institutions or the counter of city office with the notification. When you have your light vehicle inspected, you need the bill statement, so keep it in a safe place. In the event that you dispose of your car, your light vehicle or your motorcycles, you need to take the procedure of disposition at the city office.

Also, in the event that the ownership is transferred, you need to take the procedure of the alteration registration. If you neglect to take this procedure, you will still be imposed with tax.

Financial institutions

• Mitsubishi Tokyo UFJ Ginko
• Aichi Ginko
• Toyokawa Shinyokinko
• Toyohashi Shinyokinko
• Aichi Higashi Nougyokyodokumiai

 

 

• Final Tax Return “Kakutei Shinkoku”

Tax office “Zeimu-sho” <0536-22-2141>

Procedure of the final tax return is taken to have the amount of tax calculated based on income earned from January through December of the previous year at Tax office “Zeimu-syo”. You file a final tax between the dates of 16th February and 15th March at tax office “Zeimu-syo”.

You need to file a final tax return if: your income tax is not deducted from salary; you have income from two or more sources; or you have income other than a regular salary. In filing a final tax return, you need documents that prove previous year’s income (Withholding Tax at the Source Statements and original receipts, etc.), documents for exemptions for insurance (Insurance premium payment receipts) and seal. On the other hand, the tax which you have ready paid can be refunded. A tax refund can be applied for when your child is born resulting in an increase in the number of the dependant family members, or costly medical expenses were incurred, etc.

 

• Vehicle Tax “ Jidosya zei”

“Higashimikawa Kenzeijimusyo Shinshiro Tyuzai-Shitsu” <0536-23-2111>

Anyone who owns a car as of April 1st is liable to pay vehicle tax. The notification will be sent by mail to you from Prefectural tax office in May. You can pay the tax with the notification at banks, post offices or convenience stores. When you have your light vehicle inspected, you need the bill statement, so keep it in a safe place.

 

Home Fire Alram

Administration Division “Syobo-honbu syobo soumu-ka” <0536-22-4802>

To decrease the number of victims by house fire, all residents are obliged to install a home fire alarm system in their houses. The home fire alarm system includes equipment and facilities that detect heat and smoke from a fire and alarms people in a house with a loud sound. It can be purchased at specific stores assigned to dealing with fire protection equipment, home ware shopping center, and electrical appliance stores. Installation in your bed room or the stairs where you most often spend time is recommended.